Three Term Schedule 2008-2009
As agreed by Academic Council
Applicable to all Undergraduate and Postgraduate Taught Programmes, other than those endorsed by Academic Council as exceptions, and therefore exempt from parts of this scheduling.Introduction
The Schedule details the following:- Use of planning and induction weeks.
- Registration – all stages.
- Student withdrawal arrangements.
- Option choice system.
- Examination arrangements, including sitting exams in overseas venues.
- Timing of postgraduate Progression and Award Boards.
- The approach to extenuating circumstances.
- Final receipting of coursework.
- The schedule for SAPs and PABs.
- The timing of Award Ceremonies.
- Structure for coursework retrieval.
- Deferred/referred examination schedule.
The Teaching Year
The normal teaching year for academic staff commences 2 weeks before the beginning of the scheduled 11 weeks of teaching in the Autumn Term i.e. 22nd September 2008. This includes the induction week for students which in some Schools may be used to complete the resit assessment process. The normal teaching year ends on 3rd July 2009. Allowing for the two three week vacation periods at Christmas and Easter this adds up to 36 weeks. The remaining two weeks of the teaching year are assigned individually by each School to enable cover to be provided for various needs such as post summer PAB, student guidance, clearing and deferred exams and marking in late August/early September. These arrangements apply generally across the University except in certain curriculum areas within the Schools of Health and Social Care and Education and Training where, by custom and practice, there is an extended teaching year linked to particular professional programmes
Christine Rose
Director of Student Affairs
- Term 1 2008-2009 Session
- Term 2 2008-2009 Session
- Term 3 2008-2009 Session
- Deferred/Referred 2008-2009
Deferred/ Referred Exams from 2007-2008 Academic Session
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Term 1
| Week | Date | Student | School | Student Affairs |
|---|---|---|---|---|
| T1.0 | 15 Sept 2008 |
Students receive confirmation of results via web (continuing and final year) |
Administration Week |
On-line Registration Results letters to referred students (Final Year). |
| T1.1 | 22 Sept 2008 |
Induction Activities begin Referred students receive confirmation of results. |
Induction Activities begin New students will have an induction programme over a six week period (subject to local arrangements) |
Induction Activities |
| T1.2 | 29 Sept 2008 |
Induction continuing for all new students including registration Online registration for students who have passed re-sit exams Term 1 Teaching begins |
Term 1 Teaching begins/ Induction Activities continue Provision of:
|
Online registration of new students On-line registration of referred students who have passed re-sit exams ID & Quals checks for new students |
| T1.3 | 6 Oct 2008 |
Continuing Induction, including registration On-line registration (re-sit students) On-line registration (new students) ID & Quals checks |
Induction Activities |
Data completion for course option choices (new students) Registration of new students on-line On-line registration for re-sit students ID & Quals checks |
| T1.4 | 13 Oct 2008 | Induction Activities |
Heads of department to confirm with Student Affairs the definitive listing of the names of teachers delivering lecture/seminars and names of personal tutors. Schools can input data directly onto Banner Induction Activities |
All registration schedules completed Induction Activities |
| T1.5 | 20 Oct 2008 | Award Ceremonies | ||
| T1.6 | 27 Oct 2008 | Induction Activities completed | Induction Activities completed |
Authoritative course lists will be available from Banner Collated Assessment Schedules produced Induction Activities completed |
| T1.7 | 3 Nov 2008 | Registration Audit begins | ||
| T1.8 | 10 Nov 2008 | Auditing students in attendance to check registration status and confirmation of accuracy of Banner listings Pre-PAB reports (Postgraduate students) | Final reminder to students regarding withdrawal of continuing students who have not checked in | |
| T1.9 | 17 Nov 2008 | |||
| T1.10 | 24 Nov 2008 | HESA Audit completed | HESA Audit completed | HESA Audit completed |
| T1.11 | 1 Dec 2008 | Course results for December Postgraduate Boards to Student Affairs | Entry of Postgraduate marks on to Banner | |
| T1.12 | 8 Dec 2008 |
Term 1 Teaching ends (Friday) Postgraduate Progression and Award Boards |
Term 1 Teaching ends (Friday) | |
| 15 Dec 2008 | Students not checked in sent notification of withdrawal | Production of Postgraduate Progression and Award Board Reports (local conditions may apply) | ||
| 22 Dec 2008 | ||||
| 29 Dec 2008 |
Term 2
| Week | Date | Student | School | Student Affairs |
|---|---|---|---|---|
| T2.1 | 5 Jan 2009 | Term 2 Teaching begins Second Term Registration (online) ID & Quals Checks |
Publication of arrangements for second marking and internal moderation for all exceptional Term 1 Only cohorts Exceptional Term 2 courses start Provision of:
|
Production of Postgraduate results. Letters sent to Postgraduate students |
| T2.2 | 12 Jan 2009 | |||
| T2.3 | 19 Jan 2009 | |||
| T2.4 | 26 Jan 2009 | |||
| T2.5 | 2 Feb 2009 | |||
| T2.6 | 9 Feb 2009 | Mark collection for all exceptional Term 1 Only courses to Student Affairs (or mark input via Schools) | ||
| T2.7 | 16 Feb 2009 | All information on draft examination papers for assessment should be sent to Heads of Department | ||
| T2.8 | 23 Feb 2009 | Whole year examinations timetable sent to OSA |
Course results collated. |
|
| T2.9 | 2 Mar 2009 | Deadline for students to inform Student Affairs of their wish to take Term 3 exams overseas |
Publication of arrangements for second marking and internal moderation for all other courses Draft examination papers and mark schemes sent to External Examiners for comment following internal consideration |
|
| T2.10 | 9 Mar 2009 |
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| T2.11 | 16 Mar 2009 |
Term 2 Teaching ends (Friday) Deadline for students wishing to claim special exam arrangements |
Term 2 Teaching ends (Friday) Receipt of information concerning special examination arrangements Pre-PAB Report run & checked (Final Years) Deadline for approved exam papers to Student Affairs |
Receipt of information concerning special examination arrangements Receipt of exam papers |
| 23 Mar 2009 | ||||
| 30 Mar 2009 | Pre-PAB Report run (Continuing Years) | Signed Pre-PAB Report received & actioned (Final) | ||
| 6 April 2009 |
Term 3
| Week | Date | Student | Course Co-ordinator/ School |
Student Affairs |
|---|---|---|---|---|
| T3.1 | 13 Apr 2009 (Easter Monday - UK Bank Holiday) |
Term 3 Teaching begins Option choice selection. All continuing students to have chosen their 2009/2010 programme of study. Students should check their Programme of Study with their Personal Tutors. This will be confirmed in June and will form the basis for registration |
Teaching begins Option choice selection for 2009/2010 Programme Leaders to confirm Programme of Study statements for the following academic year Continuing undergraduate students should be asked to complete on-line their programme of study requests for 2009/2010 |
Signed Pre-PAB Report received & actioned (Continuing) |
| T3.2 | 20 Apr 2009 | Teaching/Revision |
Teaching/Revision Coordinated, campus based induction planning |
Teaching/Revision Coordinated, campus based induction planning |
| T3.3 | 27 Apr 2009 | Teaching/Revision |
Teaching/Revision Coordinated, campus based induction planning |
Teaching/Revision Coordinated, campus based induction planning |
| T3.4 | 4 May 2009 (UK Bank Holiday) |
Teaching/Revision Teaching ends (Friday) |
Teaching/Revision Coordinated, campus based induction planning Teaching ends (Friday) |
Coordinated, campus based induction planning |
| T3.5 | 11 May 2009 |
Assessment Week (Final Year Exams) |
Heads of Department to inform Student Affairs of definitive list of continuing student option choices for 2009/2010 Internal marking and moderation. |
Organisation of Examinations |
| T3.6 | 18 May 2009 | Assessment Week (Final / Continuing Year Exams) |
Internal marking and moderation Final Receipts for Coursework |
Organisation of Examinations Final Receipts for Coursework |
| T3.7 | 25 May 2009 (UK Bank Holiday) | Assessment Week (Continuing Year Exams) |
Internal marking and moderation Mark entry (Final Year) Mark entry collection forms sent to Student Affairs (local conditions apply) |
|
| T3.8 | 1 June 2009 |
Deadline for Extenuating Circumstances (exams) (one deadline for extenuating circumstances 5 working days after assessment period ends [as per regs]) |
Mark entry (Continuing students) Mark entry collection forms sent to Student Affairs (local conditions apply) Deadline for Extenuating Circumstances Requests |
Deadline for Extenuating Circumstances Requests (one deadline for extenuating circumstances 5 working days after assessment period ends [as per regs]) Mark entry (Continuing students) Authoritative course lists will be available through Banner. |
| T3.9 | 8 June 2009 |
Subject Assessment Panels – Final Year (local conditions apply) Pre-PAB Report including Term 2 intakes |
Input of results (Continuing students) | |
| T3.10 | 15 June 2009 | Subject Assessment Panels – Continuing students | PAB Results (Final) PAB Reports (Continuing students) (Final Year students marks completed) | |
| T3.11 End of Session | 22 June 2009 | Extenuation Panel (Final Year) | ||
| 29 June 2009 | Summer University |
Progression and Award Board meeting (Final Year) Extenuation Panel (Continuing students) |
Continuing students marks completed | |
| 6 July 2009 | Summer University | Progression and Award Boards (Continuing students). Summer University |
Signed off Results Lists (Final Year) received. Summer University Registration |
|
| 13 July 2009 |
Guidance on retrieval provided Final Year students receive written confirmation of results Summer University ends |
Retrieval information for referred students sent to students Summer University |
Signed off Results Lists (Continuing students) received General letter regarding progress information sent to referred students. Final year students receive written confirmation of results |
|
| 20 July 2009 |
Continuing students receive written confirmation of results via the web. Award Ceremonies |
Continuing students receive confirmation of results via the web and confirmation of option choices | ||
| 27 July 2009 | Award Ceremonies | |||
| 3 Aug 2009 | Transcripts/Diploma supplements are dispatched. | |||
| 10 Aug 2009 | On-line Registration begins |
Deferred/ Referred Exams 2008-2009
| Week | Date | Student |
School |
Student Affairs |
|---|---|---|---|---|
| 17 Aug 2009 | Reassessment Week (all Final Year students) | All rooms will normally be available for examination purposes. (Availability for invigilation and marking) |
Organisation of Examinations On-line Registration (confirm option choices) |
|
| 24 Aug 2009 |
Reassessment Week | Final receipt of referred/ deferred coursework |
Organisation of Examinations On-line Registration |
|
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31 Aug 2009 (UK Bank Holiday Monday) |
Deadline for extenuating circumstances (Resits) | Deadline for signed off reassessment marks for Student Affairs |
PAB Reports for referred/deferred (Continuing students) On-line Registration |
|
| 7 Sept 2009 |
Some face-to-face registration for targeted students Summer University |
Reconvened Progression and Award Board Signing of Results Lists (referred students) Summer University |
On-line Registration Entry of results |
|
| 14 Sept 2009 |
Students receive confirmation of results via web Some face-to-face Registration |
Administration Week For 2009-2010 session |
On-line Registration Issue of results letters to referred students (Final Year) |