Three Term Schedule 2009-2010
As agreed by Academic Council
Applicable to all Undergraduate and Postgraduate Taught Programmes, other than those endorsed by Academic Council as exceptions, and therefore exempt from parts of this scheduling.
Introduction
The Schedule details the following:
- Use of planning and induction weeks.
- Registration – all stages.
- Student withdrawal arrangements.
- Option choice system.
- Examination arrangements, including sitting exams in overseas venues.
- Timing of postgraduate Progression and Award Boards.
- The approach to extenuating circumstances.
- Final receipting of coursework.
- The schedule for SAPs and PABs.
- The timing of Award Ceremonies.
- Structure for coursework retrieval.
- Deferred/referred examination schedule.
The Teaching Year
The normal teaching year for academic staff commences 2 weeks before the beginning of the scheduled 12 weeks of teaching in the Autumn Term i.e. 14 September 2009. This includes the induction week for students which in some Schools may be used to complete the resit assessment process. The normal teaching year ends on 25 June 2010. Allowing for the two three week vacation periods at Christmas and Easter this adds up to 36 weeks. The remaining two weeks of the teaching year are assigned individually by each School to enable cover to be provided for various needs such as post summer PAB, student guidance, clearing and deferred exams and marking in late August/early September. These arrangements apply generally across the University except in certain curriculum areas within the Schools of Health and Social Care and Education and Training where, by custom and practice, there is an extended teaching year linked to particular professional programmes
Christine Rose
Director of Student Affairs
On this page:
2009 - 2010 Three Term Schedule [.pdf]
Registration process 2009-2010
Registration - student experience 2009-2010
Registration - information flow timeline 2009-2010
Key to colour coding of annual activities:
REGISTRATION
INDUCTION
PROGRAMME BUILDING AND MAINTENANCE
EXAMINATIONS
ASSESSMENTS, PABS AND RESULTS
Deferred/ Referred Exams from 2008-2009 Academic Session
| Week | Date | Student | School | Student Affairs |
|---|---|---|---|---|
| 3 Aug 2009 |
Deadline for resit claims of extenuating circumstances |
|
||
| 10 Aug 2009 |
Extenuating circumstances panel Enhanced Induction preparation (local arrangements made) Pre-entry information on first week schedule of induction activities for students |
Extended Induction activities (planning and publishing information) | ||
| 17 Aug 2009 |
Reassessment Week |
Reassessment Week Final receipt of referred/deferred coursework |
Organisation of exams Extended Induction activities | |
| 24 Aug 2009 |
Collaborative arrangements: postal registration for some new students Reassessment Week |
Reassessment Week (All rooms will normally be available for exampurposes)(Availability for invigilation and marking) |
Organisation of exams Online Registration (confirm option choices) continuing Extended Induction activities | |
| 31 Aug 2009 (UK BankHolidayMonday) |
Summer University |
Deadline for signed off reassessment marks forStudent Affairs Heads of Department to confirm with Student Affairs the definitive list of the names of teachers delivering lectures/seminars and names of personal tutors. Schools can input data directly on to Banner |
PAB reports for referred/deferred Online Registration (new) | |
| 7 Sept 2009 |
Summer University |
Reconvened Progression and Award Boards Signing off of Results lists (referred students) Validation and review calendars requested from Schools Summer University |
Online Registration Entry of results Extended Induction activities Summer University Registration | |
| 14 Sept 2009 |
Students receive confirmation of results via |
Administration Week (for 2009/2010 session) |
Issue of results letters to referred students (Final year) |
Term 1
| Week | Date | Student | School | Student Affairs |
|---|---|---|---|---|
| T1.0 | 14 Sept 2009 |
Students receive confirmation of results via |
Administration Week (for 2009/2010 session) |
Administration Week Online Registration Visits to Partners Colleges for ID/Quals checks Issue of results letters to referred students (Final year) Enhanced Induction activities |
| T1.1 | 21 Sept 2009 |
Enhanced Induction Activities |
Enhanced Induction Activities |
Enhanced Induction activities |
| T1.2 | 28 Sept 2009 |
Induction continuing for all new students Online Registration for students who have passed resit exams. ID & Quals check Term 1 Teaching/Classes beginAgree individual programme of study Confirm course choices Receive student handbook, course guides etc. |
Term 1 Teaching Begins/Induction Activities Provision of:
New students should agree their individual Heads of Department to confirm option choice selection for new undergraduate student cohorts.(There is no student entitlement to change courses) |
Registration of new students On-line registration of referred Induction Activities Student Enquiries |
| T1.3 | 5 Oct 2009 |
Continuing Induction, including registration
On-line Registration (re-sit students) On-line registration (new students) ID & Quals checks |
Induction Activities continue |
Data completion for course On-line Registration for re-sit students Registration of new students on-line ID & Quals checks Assessment structures circulated to Schools for checking |
| T1.4 | 12 Oct 2009 | Induction Activities continue |
Induction Activities continue |
All registration schedules End of registration visits to Partner Colleges Induction Activities Diploma supplements |
| T1.5 | 19 Oct 2009 | Award Ceremonies | Confirmation of start dates for Term Two starters to Student Centres to prepare for registration | |
| T1.6 | 26 Oct 2009 | Induction Activities Completed |
Induction Activities Completed Draft exam papers for January assessment prepared/approved |
Induction Activities Completed Authoritative course lists will be available from Banner. Collated Assessment Schedules & structures produced Assessment structures amendments deadline Courses discontinued as a result of Assessment checking exercise Drafting of January exam timetables begins |
| T1.7 | 2 Nov 2009 | Provision of assessment structure for January start programmes |
Registration Audit begins Between year non-returners contacted January start programme structures collated Assessment structures activated and available for mark entry | |
| T1.8 | 9 Nov 2009 | All students must complete registration |
Auditing students in attendance to check Pre-PAB Reports (Postgraduate Students) |
Final reminder to students regarding withdrawal of continuing students who have not checked in |
| T1.9 | 16 Nov 2009 | Enhanced Induction planning for Jan/Feb & May starters |
Online registration closes Enhanced Induction planning for Jan/Feb & May starters | |
| T1.10 | 23 Nov 2009 | HESA Audit completed | HESA Audit completed |
HESA Audit completed Planning term two registration |
| T1.11 | 30 Nov 2009 |
Course results for December Postgraduate Boards to Student Affairs Deadline for confirmation of January starting programme structures Deadline for January exam papers |
Entry of Postgraduate marks on to Deadline for confirmation of January starting programme structures | |
| T1.12 | 7 Dec 2009 | Postgraduate Progression and Award Boards |
Withdrawal from system of all students not checked in Publication of January timetable Notification of timetable availability Final organisation of exams | |
| T1.13 | 14 Dec 2009 |
Students not checked in sent notification of withdrawal Term 1 Teaching Ends (Friday) |
Term 1 Teaching Ends (Friday) |
Production of Postgraduate Progression and Award Board Reports |
| 21 Dec 2009 | ||||
| 28 Dec 2009 |
Term 2
| Week | Date | Student | School | Student Affairs |
|---|---|---|---|---|
| 4 Jan 2010 | ||||
| T2.1 | 11 Jan 2010 |
Term 2 teaching begins Second Term Registration (on-line) ID & Quals checks Some postgraduate and level 3 students (as agreed through Academic Council) have exams |
Publication of arrangements for second marking and internal moderation for all exceptional term 1 only cohorts Exceptional Term 2 courses start Provision of:
|
Production of Postgraduate results Letters sent to postgraduate students Second Term Registration (online) ID & Quals checks Course & programme discontinuation exercise |
| T2.2 | 18 Jan 2010 |
Second Term Registration (on-line) ID & Quals checks Exams end Term two Postgraduate starters |
Course & Programme discontinuation exercise Induction Programme term 2 starters |
Second Term Registration (on-line) ID & Quals checks Induction Programme term 2 starters |
| T2.3 | 25 Jan 2010 |
Second Term Registration (on-line) ID & Quals checks Deadline for January claims for extenuation |
Second Term Registration (on-line) ID & Quals checks Student Queries | |
| T2.4 | 1 Feb 2010 | Second Term Registration Online | ||
| T2.5 | 8 Feb 2010 | May start programme structures collated | ||
| T2.6 | 15 Feb 2010 | Mark collection for all exceptional Term I Only courses to Student Affairs. (or mark input via Schools) |
||
| T2.7 | 22 Feb 2010 | All information on draft examination papers for assessment should be sent to Heads of Department |
Drafting of May exam timetables begins | |
| T2.8 | 1 Mar 2010 |
Whole year examinations timetable sent to OSA Deadline for confirmation of May starting programme structures |
Course results collated Coursework marks on the web Deadline for confirmation of May starting programme structures | |
| T2.9 | 8 Mar 2010 |
Deadline for students to inform Student Affairs of wish to take Term 3 exams overseas |
Publication of arrangements for second marking and internal moderation for all other courses Draft examination papers and mark schemes sent to |
Enhanced Induction initial planning |
| T2.10 | 15 Mar 2010 | End of registration for term two starters | End of registration for term two starters | |
| T2.11 | 22 Mar 2010 |
Teaching Ends (Friday) Deadline for students wishing to claim special exam arrangements |
Teaching Ends (Friday) Receipt of information concerning special Deadline for approved exam papers to Student Pre-PAB Report run and checked (Final Years) |
Receipt of information Receipt of update on Banner approved exam papers Publication of May timetables |
| 29 Mar 2010 (Good Friday) |
Pre-PAB Report Run (Continuing Years) Request for Schools to check programme structures for the following session and notify changes Schools check programme leader, course coordinator & instructor data |
Signed Pre-PAB report received and actioned (Final Years) | ||
| 5 Apr 2010 (Easter Monday) | ||||
| 12 Apr 2010 |
Term 3
| Week | Date | Student | School | Student Affairs |
|---|---|---|---|---|
| T3.1 | 19 Apr 2010 |
Term 3 teaching begins Option choice selection. All continuing students to have completed their 2010/2011 programme of study. Students |
Teaching begins Option choice selection for 2010/2011 Continuing undergraduate students should be asked |
Signed Pre -PAB Report received and actioned (Continuing) Final organisation and preparation for May exams Coordinated, campus based induction planning Online registration for new students |
| T3.2 | 26 Apr 2010 |
Teaching/Revision Deadline for extenuating circumstances requests |
Teaching/Revision Deadline for extenuating circumstances requests |
Teaching/Revision Deadline for extenuating circumstances requests |
| T3.3 | 3 May 2010 (UK Bank Holiday) |
Teaching/Revision Teaching Ends (Friday) Some registration for May starters |
Deadline for extenuating circumstances board requests Teaching/Revision Teaching Ends (Friday) |
Teaching/Revision Some registration for May starters |
| T3.4 | 10 May 2010 |
Assessment Week Some registration for May starters |
Internal marking and moderation |
Organisation of Examinations Some registration for May starters |
| T3.5 | 17 May 2010 | Assessment Week |
Internal marking and moderation |
Organisation of Examinations |
| T3.6 | 24 May 2010 | Assessment Week |
Internal marking & moderation Final receipts for coursework Mark entry (final) Mark entry collection forms sent to Student |
Organisation of Examinations Final receipts for coursework End of online registration for Term Three starters |
| T3.7 | 31 May 2010 (UK Bank Holiday) |
|
Mark entry (continuing) Mark entry collection forms sent to Student |
Mark entry (Continuing) |
| T3.8 | 7 Jun 2010 |
Subject Assessment Panels – Final year local Pre-PAB Report including Term 2 intakes |
Input of results (Continuing students) | |
| T3.9 | 14 Jun 2010 | Subject Assessment Panels – Continuing Students |
PAB Results (final) PAB Reports (continuing) (Final Year Students Marks completed) | |
|
T3.10 End of session |
21 Jun 2010 | Extenuation Panel (Final) | Drafting of resit timetables begins | |
| 28 Jun 2010 | Summer University |
Progression and Awards Board meeting (final) Extenuation Panel (continuing) Deadline for notification of changes to programme structures for September starting programmes Deadline for confirmation of prog leaders, course coordinators and instructors |
Continuing Students Marks Summer University Registration | |
| 5 Jul 2010 | Summer University |
Progression and Award Boards (continuing) Summer University |
Signed off results lists (final year) received Summer University Registration Publication of resit timetables Notification of timetable availability | |
| 12 Jul 2010 |
Guidance on retrieval provided Final Year students receive written confirmation of results Summer University ends Deadline for requests for exams overseas |
Retrieval information for students sent to Students Summer University ends |
Signed off results lists received (continuing) General letter regarding progress information sent to referred students Final year students receive written confirmation of | |
|
19 Jul 2010 Award Ceremonies |
Continuing Students received written confirmation of results via the web Award Ceremonies |
Deadline for August resit exam papers |
Continuing students receive confirmation of results via the web Confirmation of option | |
|
26 Jul 2010 Award Ceremonies |
Award Ceremonies | Enhanced Induction Activities - planning | Enhanced Induction Activities - planning | |
| 2 Aug 2010 |
Transcripts sent Collaborative arrangements: postal registration for students |
Deferred/Referred Exams 2009/2010
| Week | Date | Student | School | Student Affairs |
|---|---|---|---|---|
| 9 Aug 2010 |
Deadline for extenuating circumstances requests (resits) |
Enhanced Induction: Pre-entry information and schedule of activities for students | Enhanced Induction Activities (planning and publishing information) | |
| 16 Aug 2010 |
Reassessment Week |
Reassessment Week Final Receipt of referred/deferred coursework |
Extended Induction Activities Organisation of Examinations | |
| 23 Aug 2010 |
Online registration Collaborative arrangements: postal registration for some new students Reassessment Week |
Heads of Department to confirm with Student Affairs the definitive listing of the names of teachers delivering lectures/seminars and names of personal tutors. Schools can input data directly into Banner Reassessment week. All rooms will normally be available for examination purposes. (Availability for invigilation and marking) |
Online Registration Extended Induction Activities Organisation of examinations | |
| 30 Aug 2010 (UK Bank Holiday Monday) |
Online registration Summer University Deadline for extenuating circumstances (Resits) |
Deadline for signed off reassessment marks for Reconvened Progression and Award Board Validation and review calendars requested from Schools |
PAB Reports for Online Registration - new students Summer University registration Extended Induction Activities | |
| 6 Sep 2010 |
| |||
| 13 Sep 2010 |
Students receive confirmation of results via web Online registration |
Signing off Results lists (referred students) Administration Week |
Entry of results Administration Week Online Registration Issue of results letters to referred students. (Final Year) Extended Induction Activities |
Key to colour coding of annual activities:
REGISTRATION
INDUCTION
PROGRAMME BUILDING AND MAINTENANCE
EXAMINATIONS
ASSESSMENTS, PABS AND RESULTS